Action Item - Create a checklist for ATH and Swarm session

[whitevo]

Action Item - Create a checklist for ATH and Swarm session

Caused a bit of mess without the speaker not having a co-host when everyone left to breakout rooms

Moderator Checklist for sessions

• Give co-host access to all the facilitators.
• Describe what is this event about
• Explain the process how event will be carried through
• Give voice to facilitators to allow them invite people to their room
• Suggest using collective Miro Board

Host Checklist for sessions

• The host or co-host should assert the main subject over anyone who misdirects the session.
• This will help to keep the discussion and get the expected results
• Before each session a host should have prepared some content or know what they intend to present.
• Some preparation always helps
• When the session starts the host should ask if the attendees mind being recorded.
• This will help us to find out if we can upload the video to the Swarm session Youtube channel.
• The host should record the session (if there are no objections).
• To create asymmetric content

[stephen-rowan]

Please update checklist documentation here ( https://catalyst-swarm.gitbook.io/catalyst-swarm-genesis/governance/after-town-halls#checklist ) and here (https://catalyst-swarm.gitbook.io/catalyst-swarm-genesis/governance/saturday-swarm-sessions#checklist )

[stephen-rowan]

See this Feedback on ATH 21st July 2021 here : #49 (comment)

Updated checklist documentation here ( https://catalyst-swarm.gitbook.io/catalyst-swarm-genesis/governance/after-town-halls#checklist )

[stephen-rowan]

Added this checklist to #72 - Saturday Swarm Session - 24th July 2021

Checklist Documented here

• suggest changes to @stephen-rowan
• The host or co-host should assert the main subject over anyone who misdirects the session.
• Before each session a host should have prepared some content or know what they intend to present.
• When the session starts the host should ask if the attendees mind being recorded.
• The host should record the session (if there are no objections).
• The host should end the recording after the session times out (45 minutes).
• The host or co-host should take notes of the session.
• The host makes sure all breakout room hosts have a co-host status
• Suggest using Miro Board

[stephen-rowan]

Related to this Issue - Checklist for After Town Hall Preparation #73

[stephen-rowan]

Related to this Issue - Enable automatic co-host for core team #50

[whitevo]

https://docs.google.com/document/d/1u-ONmUfpIzVOWctlsMKkR1-ATVeDqIcZx98dvteCRvU/edit

[whitevo]

Idk, should we need anything else for this action item or we can close it?

[stephen-rowan]

Added the text of your checklist to the main body of this issue and to documentation here ( https://catalyst-swarm.gitbook.io/catalyst-swarm-genesis/governance/after-town-halls#checklist) and here (https://catalyst-swarm.gitbook.io/catalyst-swarm-genesis/governance/saturday-swarm-sessions#checklist) .

I changed "To create asymmetric content" to "The host or co-host should take notes of the session." in the documentation. I will add the checklist to every ATH and Swarm Issue. And close it here.