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Demo Days
How we showcase shipped projects

Demo Days at Artsy

Demo Days are a way of showing off shipped projects to the rest of the team. It's a collection of 4-6 projects, explained by the people who contributed to them: product managers, designers and programmers.

There are three separate roles involved in pulling a demo day off:

  • Slides / Project Coordinator
  • MC
  • Technical Support

Most of the work is done before-hand in preparing the deck, and deciding what to show. This is the role of the slides/project coordinator. On the morning of a demo day, they need to:

  • Start the process by going to the Sprint Kickoff slides
  • Make sure to find the sprint that’s just ending
  • Get all the tech leads names
  • Make a message to everyone asking for what they can do
  • Something like: “@x, @y, @z - you were all tech leads on this sprint, @a, @b, @c product people, @d, @e, @f designers - the rest of the company uses demo days to see what the product team is up to, what did your team ship this sprint that's important to share?”
  • Collect feedback on what we could do, poke people privately if you don't get responses
  • Open the last demo day slides, and make a copy with a new date
  • Make a terrigood nickname for the demo
  • Paste the link in Slack as you start to fill out who is speaking
  • Get the projects decided, add them to the white overview slides
  • Add a black slide for each person
  • Add the projects to the wine section at the end

60m before

  • Announce on slack that it’s happening

e.g.

@here in 60m, on the 24th floor in NYC, we’re going to do the product demo day. Which is where we show off what’s shipping or has been shipped this sprint.

We’re planning to cover:

  • Artwork Classification - Roop, Oxana & Madeline
  • Monitoring Updates - Isac
  • AR iOS - Orta
  • Force Speed Improvements - Sarah & Yuki

The stream will be at https://zoom.us/my/artsyhq for global peeps, it’s also recorded in case you can’t make it :video_camera:

  • Buy wine for the winner

30m before

  • Get a laptop from the side cupboard
  • Find out who will need to log in to authenticated pages
  • Take it round to them and help them get set up

15m before

  • Ensure that the projector is set up
  • Test all the mics
  • Move the stand in front of projector

5m before

  • Hit record button on zoom room
  • send out an @here on general

Running a demo day presentation

You need two people:

  • An MC, who speaks and introduces projects
  • A tech person, who tracks slack for technical issues ( volume, mics etc )
  • And ideally someone else who can give away the wine at the end.

The presentation work is mostly handled by the MC

  • The MC start by offering an explanation of what demo days are
  • Then covers an overview of the major projects
  • Introduces the speakers etc
  • Helps out with tech support on stage
  • Once all talks are done, then request the person who is giving out the wine to come on stage
  • The tech person monitors #general and #demo-days for requests

After

  • Turn off the recording by finishing the zoom meeting
  • Check you mail for the recording, it could take about an hour
  • Put it in the Artsy Videos dropbox folder
  • Send out another message (no @here though) with the video in #general