[In-Person Event] George Washington University Open Source Conference (GW OSCON)

[david-lippert]

In-Person Event Submission

Requirements

• Event Name: George Washington University Open Source Conference (GW OSCON)
• Link to the Event Website: https://ospo.gwu.edu/open-source-conference-gw-oscon
• Are you an organizer of this event? Yes

Event Demographics

• This event commits to Event Diversity and Inclusion.
  • Q Detail the process for measuring Event Demographics.
  • A Four questions are included in our call for presentations form to enable us to measure speaker demographics
  • Q Provide an example of an opt-out option on the Event registration page if available.
  • A The GW OSPO is committed to a diverse and inclusive community. The following questions (which are optional) are asked in an effort to track our progress in increasing diversity at events, and will remain confidential. What gender do you identify with? Female Male Other Gender Identity Prefer not to say What are your preferred pronouns? What racial/ethnic background(s) do you identify with? White Black or African American Indigenous Peoples Asian Latinx Other Do you identify with any other underrepresented groups? (disability, LGBTQ+, etc). Please list if applicable.
  • Q Provide an example of a demographics text input box on the Event registration page if available.
  • A The GW OSPO is committed to a diverse and inclusive community. The following questions (which are optional) are asked in an effort to track our progress in increasing diversity at events, and will remain confidential. What gender do you identify with? Female Male Other Gender Identity Prefer not to say What are your preferred pronouns? What racial/ethnic background(s) do you identify with? White Black or African American Indigenous Peoples Asian Latinx Other Do you identify with any other underrepresented groups? (disability, LGBTQ+, etc). Please list if applicable.

Inclusive Experience at Event

• This event commits to the Code of Conduct at Event.
  • Q Provide an example of the Event Feedback page if available.
  • A This is our first annual conference, but we do not have an Event Feedback page yet. We have a limited budget and very few resources helping with event planning, but we do plan to create a feedback page for all attendees
  • Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
  • A No, this is our first annual conference
  • Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
  • A Yes, we are requesting demographic information such that we can compare year over year. Another form of diversity we are pursuing is ensuring a broad set of the GW community feels welcome and represented across all of our schools and types of community members (students, faculty, staff).
  • Q How can attendees learn more about accessibility at the event?
  • A Communicate with the organizers and GW staff
  • Q Does the event platform allow attendees to suggest future accomodations for the event?
  • A Not yet
  • Q Will the event platform be accessible to attendees and speakers after the event?
  • A We will host information on the GW OSPO website. I am researching event platforms right now. If you have open source recommendations, I am all ears.

Code of Conduct at Event

• This event commits to the Code of Conduct at Event.
  • Q Is the code of conduct posted at Event venue?
  • A Yes
  • Q Provide a link for the Event Code of Conduct.
  • A https://ospo.gwu.edu/code-conduct

Diversity Access Tickets

• This event commits to the Diversity Access Tickets.
  • Q How many different types of diversity access tickets are available for the event?
  • A This event is free for all attendees
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A NA
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A NA

Family Friendliness

• This event commits to Family Friendliness.
  • Q Does the Event provide childcare facilities for its attendees and speakers?
  • A
  • Q What are the other ways that a family-friendly environment is being created in the Event?
  • A
  • Q Provide relevant links related to family friendliness at the Event.
  • A

Event Accessibility

• This event commits to Event Accessibility.
• Q Is the Event in a wheelchair-accessible venue?
• A Yes
• Q Are speakers given guidance about creating slides that are colorblind accessible?
• A No
• Q Is signage at the event and the event website colorblind accessible?
• A Yes
• Q Does the Event provide other accessibility accommodations, or will upon request?
• A Yes
• Q Provide relevant links related to event accessibility at the Event.
• A https://accessibility.gwu.edu/

Event Location Inclusivity

• This event commits to Event Location Inclusivity.
• Q Has the Event’s location been checked against lists of places of concern for the following demographics: sexual and gender minorities, people with disabilities, racial and ethnic minorities, women, or religious minorities?
• A Yes
• Q Have the Event's dates been checked for other events happening in the same location at the same time that could potentially bring harm to a subset of any attendees?
• A Yes
• Q The Event website addresses or acknowledges any cause for concern for marginalized attendees.
• A We highlight in our website, code of conduct, and other materials that we intend to be an inclusive community

Public Health and Safety

• This event commits to Public Health and Safety.
• Q Have you participated in the Public Health Pledge Badging Program?
• A No
• Q Provide a link to the PHPledge Badges received.
• A
• Q Provide a link to publicly available information about public health and safety on the event website.
• A

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