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Privacy Policy

Last updated: 2024-08-06

Your privacy is a fundamental right JabRef e.V. respects and supports. By using JabRef and its related online services, you choose to share some of your personal information. In this Privacy Policy we explain how we collect, use, and share information about you, along with the choices you have.

The term 'Personal information' in this policy means any information that either directly identifies you or can be somehow linked to you. 'JabRef' refers to the desktop application that is provided by JabRef e.V.

Please remember that no method of transmission over the Internet, or method of electronic storage is absolute secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security. Also, whenever you communicate through the internet, your IP-Address will always be transmitted and retained by third parties for technical and in some cases for legal reasons.

JabRef Desktop Application

Collecting information

JabRef does not collect any personal information directly linked to you. However, on certain occasions JabRef will send some information to the online services of JabRef e.V.:

  • On application start, JabRef will check for the latest version online (by default enabled).
  • Information about a journal you are citing when looking for more information about this journal, using our journal database (by default enabled).
  • A pdf document you automatically want to extract citation information from, using our GROBID service (by default disabled).
  • Anonymized statistical data on the use of the graphical user interface for internal analysis purposes (by default disabled).

Storing information

JabRef only stores the following personal information locally on your computer:

  • Your proxy username and password, if you decide to store them (by default disabled).
  • Any personal API key you use to access third party online services (by default disabled).

Sharing information

Certain operations you perform in JabRef may trigger requests to public third-party services such as Zotero, Crossref or the Library of Congress for metadata retrieval. These third parties may log additional information besides your IP address and the search terms (e.g., DOI, ISBN or the current URL) according to their privacy policies.

These third-party services are the following:

Service Privacy Policy
ACM https://www.acm.org/privacy-policy
ACS Publications https://www.acs.org/privacy.html
APS Advancing Physics https://www.aps.org/about/privacy.cfm#privacy
arXiv.org https://info.arxiv.org/help/policies/privacy_policy.html
Bibliotheksverbund Bayern https://www.bib-bvb.de/web/guest/datenschutzerklaerung-bvb-homepage
Biodiversity Heritage Library https://www.si.edu/Privacy
Collection of Computer Science Bibliographies currently unavailable, offline
CrossRef https://www.crossref.org/operations-and-sustainability/privacy/
dblp https://dblp.uni-trier.de/db/about/privacy.html
DJL (Deep Java Library) deepjavalibrary/djl#3370 (comment)
Directory of Open Access Books https://www.doabooks.org/en/resources/accessibility
Digitala Vetenskapliga Arkivet https://www.uu.se/en/about-uu/data-protection-policy/
DOI Foundation https://www.doi.org/privacy-policy/
Elsevier https://www.elsevier.com/legal/privacy-policy
Google Gemini https://ai.google.dev/gemini-api/terms
Google Scholar https://policies.google.com/privacy
Gemeinsamer Verbundkatalog https://www.gbv.de/datenschutz
Hugging Face https://huggingface.co/privacy
IACR https://www.iacr.org/privacy.html
IEEEXplore https://www.ieee.org/security-privacy.html
INSPIRE https://cern.service-now.com/service-portal?id=privacy_policy&se=INSPIRE-Online&notice=main
ISIDORE https://isidore.science/credit
JSTOR https://www.ithaka.org/privacypolicy/
Library of Congress https://www.loc.gov/legal/
Mistral AI https://mistral.ai/terms/#privacy-policy
National Library of Medicine https://www.nlm.nih.gov/web_policies.html
MathSciNet https://www.ams.org/about-us/privacy
mEDRA https://www.medra.org/stdoc/en/Servizio_DOI_Informativa_ENG.pdf
Mr. DLib [1] https://support.dataverse.harvard.edu/harvard-dataverse-privacy-policy
OpenAI https://openai.com/policies/privacy-policy/
Openlibrary https://archive.org/about/terms.php
ResearchGate https://www.researchgate.net/privacy-policy
IETF Datatracker https://www.ietf.org/privacy-statement/
Semantic Scholar, powered by Allen Institute for AI https://allenai.org/privacy-policy
Springer Nature https://dev.springernature.com/privacy-policy/
The SAO/NASA Astrophysics Data System https://ui.adsabs.harvard.edu/help/privacy/
Unpaywall https://unpaywall.org/legal/privacy
zbMATH Open https://zbmath.org/privacy-policy/

[1]: Note: The Mr. DLib service is used for the related articles tab in the entry editor and collects also your language, your browser and operating system (disabled by default).

JabRef Browser Extension

No personal data (like name, email address, billing address or credit card) is collected by the Browser Extension itself. But be aware that the browser Extension uses Zotero services, where Zotero's Privacy Policy applies.

Collecting information

When actively used, the extension has access to the current website and its content to process citation information. In particular, the following information is used:

  • the url of the current website you are visiting,
  • the content of the current website.

Storing information

No data will be stored by the Browser Extension.

Sharing information

The Browser Extension does not share any data except with the local instance of the JabRef software application, which stores the citation data as a new entry in its library.

Links to other Websites

Our Service may contain links to other websites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

This privacy policy may be changed eventually. We encourage you to check this Privacy Policy periodically for any changes. Any material change will be mentioned in the changelog of the desktop application and in our blog.

This privacy policy is in effect as of the day mentioned as "last updated" above and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

Contact

If you get in touch with us, we may ask you to provide us with certain personal information (e.g. name and email address) to stay in contact with you. For any questions or concerns regarding the privacy policy, please send us an email to vorstand@jabref.org or write to

JabRef e.V.
Josef-Lanner-Str. 9
71069 Sindelfingen
Germany