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Documentation Writing Guidelines

Best Practices

  • Check the spelling and grammar, even if you have to copy and paste from an external source.
  • Use simple sentences. Easy-to-read sentences mean the reader can quickly use the guidance you share.
  • Try to express your thoughts in a concise and clean way.
  • Don't abuse code format when writing in plain English.
  • Follow Google developer documentation style guide.
  • Check the meaning of words in Microsoft's A-Z word list and term collections (use the search input!).
  • RFC keywords should be used in technical documents (uppercase) and we recommend to use them in user documentation (lowercase). The RFC keywords are: "MUST", "MUST NOT", "REQUIRED", "SHALL", "SHALL NOT", "SHOULD", "SHOULD NOT", "RECOMMENDED", "MAY", and "OPTIONAL. They are to be interpreted as described in RFC 2119.

Technical Writing Course

Google provides a free course for technical writing.