+ Transition
+ Meeting with the Director
+
+ For an STATUS transition,
+ the Director, or its delegates, may request a transition
+ meeting attended by:
+
+
+ - The Team contact(s)
+
+ - The Maintainer Contact
+
+ - The Project Management Lead (or someone appointed by him), who generally
+ chairs the meeting.
+
+ - Those delegated by the Director to approve the transition.
+
+ - The Director should be invited to attend the meeting if the
+ transition involves contentious issues such as IPR, technical or
+ other concerns.
+
+ - The Working Group Chair(s)individual(s)
+
+ - Others invited by the Project Management Lead (or whoever is chairing the
+ transition meeting)
+
+ - In the event that the specification significantly affects the
+ work of another WG, a (non-Team) representative of that Group
+ should be invited to the call.
+
+
+
+ The Team Contact is responsible for the execution of the
+ following (under the supervision of the Project Management Lead):
+
+
+ - Scheduling the meeting. To allow chairs of WGs with
+ dependencies and other commenters time to review the treatment of
+ review comments in the disposition of comments document, the
+ transition request MUST be sent a minimum of seven days prior to the transition meeting.
+
+ - Reserving a teleconference
+ bridge.
+
+ - Choosing a scribe prior to the meeting.
+
+ - Ensuring that the meeting record is distributed to the
+ participants. The meeting record (typically a link to an IRC log)
+ must include the decision, and should
+ highlight all recommendations. The meeting record should be sent to
+ all participants attendees, and
+ MUST
+ be cc'ed to w3t-archive@w3.org.
+
+
+
+
+
+ - Administrative
+
+ -
+
+ - Is everyone here?
+
+ - Confirmation of Chair, Scribe
+
+ - Are any changes required to the agenda?
+
+
+
+ - Review of the transition request
+ - In particular, review those items highlighted as
+ requiring the Director's attention.
+
+ - Decision
+
+ - The Director assesses whether the W3C Process has been followed
+ and whether there is sufficient consensus to support the transition
+ request.
+ In most cases the decision to make the transition
+ is made during the teleconference.
+ However the decision could take up to two weeks if any difficult
+ issues arise during the meeting. The Director may delegate the
+ W3C decision; see Team processes for TR
+ publications.
+
+ - Next steps
+
+ -
+
+ - If the decision is negative: how do we repair the problem? what
+ happens next? who does what? Note: If documents
+ have been copied to /TR space, please remove them.
+
+ - If the decision is positive: how do we announce this decision?
+ when? what is the plan and schedule for any
+ communications opportunities, including Member
+ testimonials?
+ any action items from this meeting?
+
+
+
+
+ Some reasons for declining a transition request
+
+
+ -
+ The Director is not satisfied with how the Working Group has
+ addressed issues.
+
+ -
+ The Working Group has issued a transition request despite a
+ Formal Objection and the Director is not satisfied with
+ the Working Group's rationale.
+
+ -
+ The Director is not satisfied with how the individual(s) has
+ addressed issues.
+
+
+
+
+ Per section 6.2.12.3, in some conditions, the Director is required
+ to accept the transition request.
+
+ Per section 6.2 of the Process, "The Director
+ MUST inform the
+ Advisory Committee and Working Group Chairs when a Working Group's
+ request for a specification to advance in maturity level is declined
+ and the specification is returned to a Working Group for further
+ work."
+
+
+