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Update UG with assign member to task, assign deadline to project&task #27

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Mar 12, 2024
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Update UG with assign member to task, assign deadline to project&task #27

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Update UG with assign member to task, assign deadline to project&task
modembcc Mar 12, 2024
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Merge pull request #6 from modembcc/master
modembcc Mar 12, 2024
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Merge pull request #8 from modembcc/master
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163 changes: 112 additions & 51 deletions docs/UserGuide.md
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Original file line number Diff line number Diff line change
Expand Up @@ -5,10 +5,10 @@ title: User Guide

AddressBook Level 3 (AB3) is a **desktop app for managing contacts, optimized for use via a Command Line Interface** (CLI) while still having the benefits of a Graphical User Interface (GUI). If you can type fast, AB3 can get your contact management tasks done faster than traditional GUI apps.

* Table of Contents
{:toc}
- Table of Contents
{:toc}

--------------------------------------------------------------------------------------------------------------------
---

## Quick start

Expand All @@ -25,42 +25,42 @@ AddressBook Level 3 (AB3) is a **desktop app for managing contacts, optimized fo
1. Type the command in the command box and press Enter to execute it. e.g. typing **`help`** and pressing Enter will open the help window.<br>
Some example commands you can try:

* `list` : Lists all contacts.
- `list` : Lists all contacts.

* `add n/John Doe p/98765432 e/johnd@example.com a/John street, block 123, #01-01` : Adds a contact named `John Doe` to the Address Book.
- `add n/John Doe p/98765432 e/johnd@example.com a/John street, block 123, #01-01` : Adds a contact named `John Doe` to the Address Book.

* `delete 3` : Deletes the 3rd contact shown in the current list.
- `delete 3` : Deletes the 3rd contact shown in the current list.

* `clear` : Deletes all contacts.
- `clear` : Deletes all contacts.

* `exit` : Exits the app.
- `exit` : Exits the app.

1. Refer to the [Features](#features) below for details of each command.

--------------------------------------------------------------------------------------------------------------------
---

## Features

<div markdown="block" class="alert alert-info">

**:information_source: Notes about the command format:**<br>

* Words in `UPPER_CASE` are the parameters to be supplied by the user.<br>
- Words in `UPPER_CASE` are the parameters to be supplied by the user.<br>
e.g. in `add n/NAME`, `NAME` is a parameter which can be used as `add n/John Doe`.

* Items in square brackets are optional.<br>
- Items in square brackets are optional.<br>
e.g `n/NAME [t/TAG]` can be used as `n/John Doe t/friend` or as `n/John Doe`.

* Items with `…`​ after them can be used multiple times including zero times.<br>
- Items with `…`​ after them can be used multiple times including zero times.<br>
e.g. `[t/TAG]…​` can be used as ` ` (i.e. 0 times), `t/friend`, `t/friend t/family` etc.

* Parameters can be in any order.<br>
- Parameters can be in any order.<br>
e.g. if the command specifies `n/NAME p/PHONE_NUMBER`, `p/PHONE_NUMBER n/NAME` is also acceptable.

* Extraneous parameters for commands that do not take in parameters (such as `help`, `list`, `exit` and `clear`) will be ignored.<br>
- Extraneous parameters for commands that do not take in parameters (such as `help`, `list`, `exit` and `clear`) will be ignored.<br>
e.g. if the command specifies `help 123`, it will be interpreted as `help`.

* If you are using a PDF version of this document, be careful when copying and pasting commands that span multiple lines as space characters surrounding line-breaks may be omitted when copied over to the application.
- If you are using a PDF version of this document, be careful when copying and pasting commands that span multiple lines as space characters surrounding line-breaks may be omitted when copied over to the application.
</div>

### Viewing help : `help`
Expand All @@ -71,20 +71,21 @@ Shows a message explaning how to access the help page.

Format: `help`


### Adding a project: `add project`

Adds a project to the project manager.

Format: `add project <PROJECT_NAME>`

Examples:
* `add project CS2103T Duke Chatbot Project`
* `add project CS2101 Presentation`

- `add project CS2103T Duke Chatbot Project`
- `add project CS2101 Presentation`

Expected output:
* Success: `<PROJECT_NAME> has been added to the project list.`
* Failure: `Project <PROJECT_NAME> already exists.`

- Success: `<PROJECT_NAME> has been added to the project list.`
- Failure: `Project <PROJECT_NAME> already exists.`

### Listing all persons : `list`

Expand All @@ -98,33 +99,35 @@ Edits an existing person in the address book.

Format: `edit INDEX [n/NAME] [p/PHONE] [e/EMAIL] [a/ADDRESS] [t/TAG]…​`

* Edits the person at the specified `INDEX`. The index refers to the index number shown in the displayed person list. The index **must be a positive integer** 1, 2, 3, …​
* At least one of the optional fields must be provided.
* Existing values will be updated to the input values.
* When editing tags, the existing tags of the person will be removed i.e adding of tags is not cumulative.
* You can remove all the person’s tags by typing `t/` without
specifying any tags after it.
- Edits the person at the specified `INDEX`. The index refers to the index number shown in the displayed person list. The index **must be a positive integer** 1, 2, 3, …​
- At least one of the optional fields must be provided.
- Existing values will be updated to the input values.
- When editing tags, the existing tags of the person will be removed i.e adding of tags is not cumulative.
- You can remove all the person’s tags by typing `t/` without
specifying any tags after it.

Examples:
* `edit 1 p/91234567 e/johndoe@example.com` Edits the phone number and email address of the 1st person to be `91234567` and `johndoe@example.com` respectively.
* `edit 2 n/Betsy Crower t/` Edits the name of the 2nd person to be `Betsy Crower` and clears all existing tags.

- `edit 1 p/91234567 e/johndoe@example.com` Edits the phone number and email address of the 1st person to be `91234567` and `johndoe@example.com` respectively.
- `edit 2 n/Betsy Crower t/` Edits the name of the 2nd person to be `Betsy Crower` and clears all existing tags.

### Locating persons by name: `find`

Finds persons whose names contain any of the given keywords.

Format: `find KEYWORD [MORE_KEYWORDS]`

* The search is case-insensitive. e.g `hans` will match `Hans`
* The order of the keywords does not matter. e.g. `Hans Bo` will match `Bo Hans`
* Only the name is searched.
* Only full words will be matched e.g. `Han` will not match `Hans`
* Persons matching at least one keyword will be returned (i.e. `OR` search).
- The search is case-insensitive. e.g `hans` will match `Hans`
- The order of the keywords does not matter. e.g. `Hans Bo` will match `Bo Hans`
- Only the name is searched.
- Only full words will be matched e.g. `Han` will not match `Hans`
- Persons matching at least one keyword will be returned (i.e. `OR` search).
e.g. `Hans Bo` will return `Hans Gruber`, `Bo Yang`

Examples:
* `find John` returns `john` and `John Doe`
* `find alex david` returns `Alex Yeoh`, `David Li`<br>

- `find John` returns `john` and `John Doe`
- `find alex david` returns `Alex Yeoh`, `David Li`<br>
![result for 'find alex david'](images/findAlexDavidResult.png)

### Deleting a project : `delete project`
Expand All @@ -133,14 +136,72 @@ Deletes the specified project from the project list.

Format: `delete project <PROJECT_NAME>`

* The specified project name must exist in the project list.
- The specified project name must exist in the project list.

Examples:

- `delete project CS2101 Presentation`

Expected output:

- Successful deletion: `<PROJECT_NAME> has been deleted from the project list.`
- Failed deletion: `Project <PROJECT_NAME> not found: Please make sure the project exists.`

### Assign member to task : `add person`

Assigns a team member to a task within a project.

Format: `add person <PERSON_NAME> /to <TASK_NAME> /in <PROJECT_NAME>`

- The specified project name must exist in the project list.
- The specified task name must exist in the project's task.
- The specified member name must be a member of the project team.

Examples:

- `add person Joe /to unit test /in CS2103_TP`

Expected output:

- Successful assignment: `<PERSON_NAME> has been assigned to <PROJECT_NAME>: <TASK_NAME>`
- Failed assignment (example): `Person <PERSON_NAME> is not a team member.`

### Assign deadline to project : `add deadline`

Assigns a deadline to a project.

Format: `add deadline <DEADLINE> /to <PROJECT_NAME>`

- The specified project name must exist in the project list.
- The deadline must be in `MMM D YYYY` format
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Examples:
* `delete project CS2101 Presentation`

- `add deadline Feb 25 2024 /to CS2103_TP`

Expected output:
* Successful deletion: `<PROJECT_NAME> has been deleted from the project list.`
* Failed deletion: `Project <PROJECT_NAME> not found: Please make sure the project exists.`

- Successful assignment: `Deadline <DEADLINE> has been assigned to <PROJECT_NAME>`
- Failed assignment (example): `Deadline needs to be in MMM D YYYY format.`

### Assign deadline to task : `add deadline`

Assigns a deadline to a task in a project.

Format: `add deadline <DEADLINE> /to <TASK_NAME> /in <PROJECT_NAME>`

- The specified project name must exist in the project list.
- The specified task name must exist in the project's tasks.
- The deadline must be in `MMM D YYYY` format

Examples:

- `add deadline Feb 25 2024 /to submit feature list /in CS2103_TP`

Expected output:

- Successful assignment: `Deadline <DEADLINE> has been assigned to <PROJECT_NAME>:<TASK_NAME>`
- Failed assignment (example): `Deadline needs to be in MMM D YYYY format.`

### Clearing all entries : `clear`

Expand Down Expand Up @@ -171,29 +232,29 @@ Furthermore, certain edits can cause the AddressBook to behave in unexpected way

_Details coming soon ..._

--------------------------------------------------------------------------------------------------------------------
---

## FAQ

**Q**: How do I transfer my data to another Computer?<br>
**A**: Install the app in the other computer and overwrite the empty data file it creates with the file that contains the data of your previous AddressBook home folder.

--------------------------------------------------------------------------------------------------------------------
---

## Known issues

1. **When using multiple screens**, if you move the application to a secondary screen, and later switch to using only the primary screen, the GUI will open off-screen. The remedy is to delete the `preferences.json` file created by the application before running the application again.

--------------------------------------------------------------------------------------------------------------------
---

## Command summary

Action | Format, Examples
--------|------------------
**Add** | `add project <PROJECT_NAME>` <br> e.g., `add project CS2101 Presentation`
**Clear** | `clear`
**Delete** | `delete project <PROJECT_NAME>`<br> e.g., `delete project CS2101 Presentation`
**Edit** | `edit INDEX [n/NAME] [p/PHONE_NUMBER] [e/EMAIL] [a/ADDRESS] [t/TAG]…​`<br> e.g.,`edit 2 n/James Lee e/jameslee@example.com`
**Find** | `find KEYWORD [MORE_KEYWORDS]`<br> e.g., `find James Jake`
**List** | `list`
**Help** | `help`
| Action | Format, Examples |
| ---------- | --------------------------------------------------------------------------------------------------------------------------- |
| **Add** | `add project <PROJECT_NAME>` <br> e.g., `add project CS2101 Presentation` |
| **Clear** | `clear` |
| **Delete** | `delete project <PROJECT_NAME>`<br> e.g., `delete project CS2101 Presentation` |
| **Edit** | `edit INDEX [n/NAME] [p/PHONE_NUMBER] [e/EMAIL] [a/ADDRESS] [t/TAG]…​`<br> e.g.,`edit 2 n/James Lee e/jameslee@example.com` |
| **Find** | `find KEYWORD [MORE_KEYWORDS]`<br> e.g., `find James Jake` |
| **List** | `list` |
| **Help** | `help` |
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