2018.07.16 Notes: Council of Berlin Retrospective Meeting 1

2018.07.16 Meeting Notes

Subject: 2018 Council of Berlin Retrospective Meeting 1

Attending in person: Greg, Ligi, Lane, Jamie

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One big outcome from the Council is the organization of working groups

A ring is a working group

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Ligi: use inline for notes instead of Google Docs

The wiki feature in GitHub can be sync'd locally using git

Jamie:

• create a repo for a wiki
• try keeping it open
• this is the "scrolls"

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We need a long-term knowledge base

First items:

• playbook to host -- see Events-Playbook
• list of circles

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As people take on organizing, this is what you need to do

Stepping up to organize for the 2018 Council of Prague:

• Joseph in Prague

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What can we do better:

• time keeping
• introductions, name tags

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Eth Global

• soft start, talks throughout the day
• opening ceremony Fri 8pm
• Sat focused day
• Sun end a little bit early

Proposal:

first 2.5 days full Council second 2.5 days, rings

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We can develop scholarships

• how to manage this?
• BORIS: I don't think we should -- walk before we run -- can we ask ECF or EF to handle scholarships / travel bursaries (they should be called travel bursaries, that's what they are)

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We had bad timing

• ECDC, then IC3
• we set the date too close
• "host organization" was miscommunicated

Better coordination w/ other groups

• especially research

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Around Devcon4:

• Web3 Foundation Eth Berlin
• Web3 Summit
• crypto anarchy institute

IMPORTANT: get this locked in

TO DO:

• get Devcon4 organizers to allow community people to attend
• or get Devcon4 organizers to coordinate space for community
• reserve some rooms

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We are favoring before Devcon4

We must get organized, and soon!

Boris Notes

I debriefed a bit further with Ligi and Greg in person on Tuesday, here are notes from them / further reflection. Some of this stuff is already making its way into Events Playbook

Volunteers

• we could have used a handful of volunteers to help run the space, otherwise the hosts (Ligi, Jamie, Boris) end up being choke points for pretty much everything
• reach out to local community / Host organization and make active call for volunteers
• they can be on half day rotations so they can also participate
• could have used people actively monitoring online participants, livestream, and so on

Website / what is the link / agenda

• the github pages website I made was superfluous
• it WAS useful to have one place to post little mini updates
• maybe have events.ethereum-magicians.org as a landing page where we can do little bloggy updates and also host landing pages for future councils, ring meetings, etc.
• don't need a repo per event
• do need one and only one place to funnel people for registration -- it can have all the calls to action in one spot and people get the feeling of knowing where all the info is
• I personally want to use a "real" registration system like Picatic; I'd love to experiment with Ethereum staking / registration but that's a nice to have

Sessions

• now that Rings are formed, thye
• still think Lightning Talks are useful as a way for people to do SHORT presentations -- we then have the artifact of both the presentation and video of the talk
• feedback so far is that having room for spontaneous / unconference track to exist is desired

Intro / convening

• name, your project / what you work on, where you're from, then "three tags" -- eg. Education, ERC1066, monkeys

Summer event will be special

• maybe a week / 5 days long
• will need long timeline
• Boris may be interested in helping with Summer events, because he likes wacky special events
• especially be sure to include researchers into this

Schedule ahead of Devcon4, maybe 3 days?

• 1/2 day morning
• form rings and working sessions
• final day summary presentations

Host Organizations

• need to have them formally sign up to do everything including accounting

Food / Catering

• re-usable cups -- this could also be swag that is unique to each event