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Requirements for advancement to Recommendation #309

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Jan 26, 2022
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Requirements for advancement to Recommendation #309

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a4b6378
No AC announcement for first public drafts
plehegar Jan 19, 2021
aa824b7
Clarify group's decision for REC
plehegar Jan 26, 2021
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Merge branch 'main' into 2020-rec
svgeesus Jan 26, 2022
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Expand Up @@ -504,8 +504,8 @@ <h2 id="steps">Steps for
<span>A <a href="https://lists.w3.org/Archives/Public/public-transition-announce/">public archive of transition requests</a> is available (since October 2019).</span>
</li>

<li class="transitionmtg" data-profile="CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-cr="new|snapshot|rec-update|rec-amended">
Following an initial review by the Director, the <span data-profile="CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-cr="new|snapshot|rec-update">Team Contact</span><span
<li class="transitionmtg" data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-cr="new|snapshot|rec-update|rec-amended">
Following an initial review by the Director, the <span data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-cr="new|snapshot|rec-update">Team Contact</span><span
class="transitionreqwho" data-profile="CR" data-cr="rec-amended"><a href="https://www.w3.org/2005/08/01-transitions-about#MaintainerContact">Maintainer Contact</a></span> <span class="rfc2119">MAY</span> be asked to organize a <a href="#dir-mtg">transition meeting
with the Director</a> to discuss the request.
</li>
Expand Down Expand Up @@ -757,9 +757,12 @@ <h2 id='transition-reqs'>Transition Requirements for <span class="status-name">S
<a data-link-type="dfn" href="https://www.w3.org/2021/Process-20211102/#def-w3c-decision" id="ref-for-def-w3c-decision">W3C Decision</a>.</p>
<p>The <span data-profile='FPWD|CR|PR' data-pr='new' data-cr='new|draft|snapshot|rec-update'>Working Group</span><span data-profile='CR|PR|REC' data-cr='rec-amended' data-pr='rec-amended'>W3C</span>:</p>
<ul>
<li> <em class="rfc2119">must</em> record the <span data-profile='FPWD|CR|PR' data-pr='new' data-cr='new|draft|snapshot|rec-update'>group’s</span><span data-profile='CR|PR' data-cr='rec-amended' data-pr='rec-amended'>individual(s)</span> decision to request advancement.
<li> <em class="rfc2119">must</em> record the <span data-profile='FPWD|CR|PR|REC' data-pr='new' data-cr='new|draft|snapshot|rec-update'>group’s</span><span data-profile='CR|PR' data-cr='rec-amended' data-pr='rec-amended'>individual(s)</span> decision to request advancement.
<p class='note'>Provide a link to meeting minutes, github issues, or email announcing the decision.</p>
</li><li> <em class="rfc2119">must </em> obtain <a data-link-type="dfn" href="https://www.w3.org/2021/Process-20211102/#def-Director" id="ref-for-def-Director①②">Director</a> approval.

<p data-profile='REC' class='note'>For a Recommendation, you may reuse the group's decision to move to Proposed Recommendation.</p>
</li><li> <em class="rfc2119">must </em> obtain <a data-link-type="dfn" href="https://www.w3.org/2020/Process-20200915/#def-Director" id="ref-for-def-Director①②">Director</a> approval.

<p class='note'>Submit a transition request.</p>
</li><li data-profile='CR' data-cr='new|draft|snapshot|rec-update'> <em class="rfc2119 ">must</em> publicly document all new features
(<a href="https://www.w3.org/2021/Process-20211102/#correction-classes">class 4 changes</a>) to the technical report
Expand Down Expand Up @@ -1283,6 +1286,146 @@ <h2 id="transreq"><span data-profile="FPWD|CR|FPIG-NOTE|FPWG-NOTE|PR|REC|PR-OBSL
</div>
</div>

<div class="trans-mtg-section" data-profile="FPWD|CR|PR|REC|PR-OBSL|PR-RSCND|OBSL|RSCND" data-rec="new|editorial" data-cr="new|substantive|rec-update|rec-amended">
<h2 id="dir-mtg">Transition
Meeting with the Director</h2>

<p>For a<span data-profile="OBSL">n</span> <span class="status-name">STATUS</span> transition,
the Director, or its delegates, may request a transition
meeting attended by:</p>

<ul>
<li>The Team contact(s)</li>

<li data-profile="CR|PR" data-cr="rec-amended" data-pr="rec-amended">The <a href="https://www.w3.org/2005/08/01-transitions-about#MaintainerContact">Maintainer Contact</a></li>

<li>The Project Management Lead (or someone appointed by him), who generally
chairs the meeting.</li>

<li>Those delegated by the Director to approve the transition.</li>

<li>The Director should be invited to attend the meeting if the
transition involves contentious issues such as IPR, technical or
other concerns.</li>

<li class="mtg-attendees-chair" data-profile="CR|PR|PR-OBSL|PR-RSCND" data-cr="new|substantive|rec-update|rec-amended">The <span data-profile="CR|PR|PR-OBSL|PR-RSCND" data-cr="new|substantive|rec-update">Working Group Chair(s)</span><span
data-profile="CR|PR" data-cr="rec-amended" data-pr="rec-amended">individual(s)</span></li>

<li class="mtg-attendees-others" data-profile="CR|PR|PR-OBSL|PR-RSCND" data-cr="new|substantive|rec-update|rec-amended">Others invited by the Project Management Lead (or whoever is chairing the
transition meeting)</li>

<li class="mtg-attendees-dependent" data-profile="CR|PR|PR-OBSL|PR-RSCND" data-cr="new|substantive|rec-update|rec-amended">In the event that the specification significantly affects the
work of another WG, a (non-Team) representative of that Group
should be invited to the call.</li>

</ul>

<p>The Team Contact is responsible for the execution of the
following (under the supervision of the Project Management Lead):</p>

<ol>
<li>Scheduling the meeting. To allow chairs of WGs with
dependencies and other commenters time to review the treatment of
review comments in the disposition of comments document, the
transition request <span class="rfc2119">MUST</span> be sent a minimum of seven days prior to the transition meeting.</li>

<li>Reserving a <a
href="https://www.w3.org/Guide/1998/08/TeleconferenceHowTo.htm">teleconference
bridge</a>.</li>

<li>Choosing a scribe prior to the meeting.</li>

<li>Ensuring that the meeting record is distributed to the
participants. The meeting record (typically a link to an IRC log)
<strong>must</strong> include the decision, and should
highlight all recommendations. The meeting record should be sent to
all participants attendees, and
<span class="rfc2119">MUST</span>
be cc'ed to <a
href="mailto:w3t-archive@w3.org">w3t-archive@w3.org</a>.</li>
</ol>

<h3><a name="sample-agenda" id="sample-agenda">Sample agenda</a></h3>

<dl>
<dt>Administrative</dt>

<dd>
<ol>
<li>Is everyone here?</li>

<li>Confirmation of Chair, Scribe</li>

<li>Are any changes required to the agenda?</li>
</ol>
</dd>

<dt>Review of the <a href="#transreq">transition request</a></dt>
<dd>In particular, review those items highlighted as
requiring the Director's attention.</dd>

<dt>Decision</dt>

<dd>The Director assesses whether the W3C Process has been followed
and whether there is sufficient consensus to support the transition
request.
In most cases the decision to make the transition
is made during the teleconference.
However the decision could take up to two weeks if any difficult
issues arise during the meeting. The Director may delegate the
W3C decision; see <a href="https://www.w3.org/Project/Reports.html">Team processes for TR
publications</a>.</dd>

<dt>Next steps</dt>

<dd>
<ol>
<li>If the decision is negative: how do we repair the problem? what
happens next? who does what? <strong>Note:</strong> If documents
have been copied to /TR space, please remove them.</li>

<li>If the decision is positive: how do we announce this decision?
when? what is the plan and schedule for any
communications opportunities, including <a
href="https://www.w3.org/2004/12/testimonial_pr-guidelines.html">Member
testimonials</a>?
any action items from this meeting?</li>
</ol>
</dd>
</dl>

<h3>Some reasons for declining a transition request</h3>

<ul>
<li data-profile="FPWD|WD|WG-NOTE|IG-NOTE|FPIG-NOTE|FPWG-NOTE|CR|PR|REC|OBSL|RSCND" data-cr="new|substantive|rec-update" data-notehistory="first|none" data-pr="new">
The Director is not satisfied with how the Working Group has
addressed issues.</li>

<li data-profile="FPWD|WD|WG-NOTE|IG-NOTE|FPIG-NOTE|FPWG-NOTE|CR|PR|REC|OBSL|RSCND" data-cr="new|substantive|rec-update" data-pr="new">
The Working Group has issued a transition request despite a
<a href='https://www.w3.org/2020/Process-20200915/#FormalObjection'>Formal Objection</a> and the Director is not satisfied with
the Working Group's rationale.</li>

<li data-profile="CR|PR" data-cr="rec-amended" data-pr="rec-amended">
The Director is not satisfied with how the individual(s) has
addressed issues.</li>

<li class="extra-criteria-not-met" data-profile="PR|REC|PR-OBSL|PR-RSCND" data-rec="editorial">The Director believes that special
entrance criteria have not been satisfied.</li>
</ul>

<p data-profile="PR-OBSL|PR-RSCND|REC" data-rec="new">Per <a href="https://www.w3.org/2020/Process-20200915/#rec-rescind">section 6.2.12.3</a>, in some conditions, the Director is required
to accept the transition request.</p>

<p>Per <a href="https://www.w3.org/2020/Process-20200915/#recs-and-notes">section 6.2</a> of the Process, "The Director
<span class="rfc2119">MUST</span> inform the
Advisory Committee and Working Group Chairs when a Working Group's
request for a specification to advance in maturity level is declined
and the specification is returned to a Working Group for further
work."</p>

</div>

<div class="pubreq-section" data-profile="WD|FPWD|CR|PR|REC|OBSL|RSCND|WG-NOTE|IG-NOTE|FPWG-NOTE|FPIG-NOTE" data-echidna="false">

<h2>
Expand Down