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PWE Roadmap
brewerj edited this page Feb 24, 2021
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[DRAFT] The PWE CG has developed an updated Code of Ethics and Professional Conduct, which was formally adopted on 17 July 2020. There is much to do to operationalize that, including promoting, developing training, and ensuring that processes and practices are established, promoted, and implemented. This DRAFT PWE Roadmap provides potential next steps, by whom, and when, for discussion in PWE CG's July 14th meeting.
Status:
- Content of the Roadmap is still in development, and subject to change.
- Dates have been updated 2021-01-10 per request of CG Co-Chair.
- Task assignments are preliminary and need review and confirmation.
- A system that ensures functional implementation of CEPC in existing and future W3C
- Following are draft action items and dates.
| Task | Person | Date | Next Action |
|---|---|---|---|
| Confirm current MIT (possibly other hosts) Ombuds, and ensure that role is limited but not eliminated | Judy/Ralph | 2021 1Q - 2Q | JB & RS: what and where |
| Define and document interim W3C Ombuds role (identifying needs requirements) | Tzviya/Sheila in conjunction with existing ombuds | 2021 1Q | SM & TS: dev def ** |
| Re-present info already gathered from IOA on Ombuds program | Judy/Tzviya | 2021 Q1 | RS: Find notes ** |
| Define selection criteria and process for W3C Ombuds, and update on W3C site | Tzviya/Sheila | 2021 Q1 | Ombuds Sub-group: Discuss |
| Identify W3C Legal Entity (LE) Ombuds needs | Judy/Ralph/Tzviya in conjunction with LE planning, and with W3C legal | 2021 Q2 | RS & JB: Resume disc w BJ |
| Implement the defined selection process for new W3C Ombuds | (Whatever entity is defined by the selection process) | 2021 2Q-3Q | TBD |
| Provide input to W3C LE Ombuds resourcing | Judy/Ralph | 2021 Q1-Q4 | RS&JB: Raise as needed |
| Plan W3C LE Ombuds selection; put in place; and communicate throughout the organization | PWE CG and W3C Communications | 2021 Q4 | TBD |
** Candidate items for an upcoming (March 16) PWE CG report back plus feedback request.
- Following are draft action items and dates.
- On a limited basis, some complex issues may arise which need additional inquiry
| Task | Person | Date |
|---|---|---|
| Develop brief use case taxonomy for taking limited issues to investigation | PWE CG | 2021 2Q |
| Gather info on existing investigational resources and parameters for use | Judy, Ralph | 2021 1Q |
| Gather info on existing advisory resources when needed | Judy, Ralph | 2021 1Q |
| Develop procedures and timelines for engaging investigation | PWE CG | 2020 4Q |
| Gather info to estimate potential costs of investigational program | PWE CG? | 2021 3Q |
| Ensure potential retainer costs built into LE professional specialties plan | Judy, Bill | 2021 2Q |
| Gather info on outsourcing options for once LE commences | Judy, Ralph | 2021 3Q |
| Get legal review | Spec Expts Counsel | 2021 Q3 |
| Get practical review | Ombuds; poss others? | 2021 Q3 |
- Following are draft action items and dates.
- We need clear procedures for how Ombuds should handle (reports of) potential violations of CEPC
| Task | Person | Date |
|---|---|---|
| Gather procedures from other organizations, including principles | Tzviya | 2021 Q1 |
| Develop brief use case taxonomy reflecting types of risk in international W3C context | PWE CG | 2021 Q1 to Q2 |
| Determine types of procedures needed (CEPC-visible?; Ombuds coordination? Procedures available to Chairs? Other?) | PWE CG | 2021 Q1 |
| Draft updated procedures to match updated CEPC | Need PWE volunteer | 2021 Q2 |
| Get legal review | Spec Expts Counsel | 2021 Q3 |
| Get practical review | Ombuds; poss others? | 2021 Q3 |
| Refine draft procedures per legal and practical review | PWE CG | 2021 Q4 |
| Get W3M and AB review | W3M and AB | 2021 Q4 |
| Get AC review | AC | 2021 Q4? |
| Update Procedures from Process | 2021 Q4 |
- Following are draft action items and dates.
| Task | Person | Date | Status |
|---|---|---|---|
| Ensure that PWE CG itself is better cross-trained in DEI issues | Tzviya, Judy, Jory | 2020 Q3 | DONE |
| Agree on W3C audiences to train, timeline, approach, depth | PWE CG | 2020 Q3 | DONE |
| Plan and develop or outsource CEPC training program | PWE CG, Judy, Tzviya | 2020 Q3 | Partial |
| Identify sufficient resources for training program | PWE CG | 2020 Q3 - 2021 Q1 | Partial |
| Train W3C staff and Ombuds on new CEPC, test and discuss materials | PWE CG, Judy, Tzviya | 2020 Q3 - 2021 Q1 | Partial |
| Train WG, IG and BG Chairs and TF Facilitators on new CEPC | PWE CG, Judy, Tzviya | 2020 Q3 | Started during TPAC |
| Train CG Chairs on new CEPC | PWE CG, Judy, Tzviya | 2020 Q4 -2021 Q1 | |
| Make CEPC training available to broader W3C community | PWE CG, Judy | 2021 1Q - 2Q | |
| Offer discussion opportunities at W3C events to discuss DEI issues and activities | PWE & Comm | ongoing | |
| Build resource library to support learning and discussion of CEPC issues, including belonging and discrimination | PWE Volunteer? | 2021 Q1 - Q2 | |
| Consider offering training on specific topics including conflict de-escalation; belonging; other? | Jory? Volunteers? Consultants? | 2021-Q2 | |
| Find or develop a training program for Ombuds on how to handle more sensitive and severe issues | Consultant? | 2021 Q3 | |
| Train Ombuds in proper application of CEPC Procedures | ? | 2021 Q4 | |
| Ensure ongoing training, including availability of online learning and training resources | PWE CG? | 2021 Q3 & on |