Project Meeting 2024.12.05

Agenda

• Administrative Home Discussion
• Phase 10A Scoping

Admin

• Phase 10A Scoping
  • WSP provide roadmap scope
  • RSG provided dependency update scope and added in general support staff
  • Jeff's scope is complete and will be sent to Joe shortly
  • CS to provide scope by early next week at latest
  • Joe will provide comments on scopes
• Administrative Home Discussion
  • Zephyr Foundation got the highest number of votes (10)
    • 1 vote for AMPO
    • 1 vote for MAG
    • two abstentions
  • If Zephyr, strong desire for ensuring that Zephyr has paid employee to do work
  • MAG voted for AMPO given that it is a long standing professional organization; Would be okay with Zephyr or any other option
  • TransLink, MWCOG - AMPO was second choice
    • TransLink was concerned with AMPO's Admin costs and given that AMPO is a US agency it was less important for the agency
  • CMAP - ITE brand is established and carries a lot of prestige. Concern w/ being overly reliant on volunteer hours if went w/ Zephyr; Zephyr is second choice
  • ARC has concerns about ensuring that Zephyr finances (and other information, such as previous experience) are available for review to ensure ARC will approve of providing funds to Zephyr
    • From legal perspective, there should be no difference between contracting with AMPO vs Zephyr
    • Previous experience: Zephyr is contracting w/ FHWA for TMIP support; about to execute contract to support NSF project; this would be first pooled fund project
  • Please provide written questions that Joe can discuss with the attorney
  • Ohio DOT, its easier to send money to Zephyr than AMPO. If Zephyr can structure contract as software maintenance then can treat Zephyr as a vendor similarly to other software (such as Caliper)
    • Ohio DOT to send example templates for software support to group
    • For many agencies (including TransLink), contracts under ~$50K require less admin sign-off
    • Software licenses may need to go through IT
  • Can plan to explore alternative contracting option as a parallel path as transition is carried out